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The organization of life documents is very important.
There are many different items you need to keep handy. For this reason, I kept a 3 ring binder for mom’s information. This should include any information that any medical personnel might ask for.
You should always have a copy of her latest medications. If there is ever an ambulance called, that is one of the first things the EMT’s will ask for. I made up a document that had her doctor’s names and phone numbers (including eye doctor), all her medical conditions, surgeries, allergies, etc on it that I kept updated. If you are ever away from home visiting someone, this will let the medical staff treat the patient much faster which could be life saving.
Update: It is also a good idea to include phone numbers for other family members in it. What if you have a medical problem and no one knew who to get in touch with?
By doing this, in a stressful situation, all I had to do was grab the binder and go. I also kept copies of the power of attorneys and living will in it.
Needed information should be handy. Do not count on your memory as when medical events happen, your mind is on your loved one and your might forget a vital part of information.